Job title: Finance Manager
Company: Milton Family Community Center
Job description: Summary
Part-time position (12 - 15 hrs/week) to provide financial management services, supports and guidance that assures for the the overall financial stability and integrity of the organization. This position reports directly to the MFCC Executive Director, and works in collaboration with the MFCC Board Treasurer and Finance Committee to maintain the overall fiscal health of the organization.
Duties
• KEY RESPONSIBILITIES
• Assure MFCC financial management practices are solid and in compliance with all relevant local, state, and federal guidelines.
• Provide primary management for MFCC banking and financial accounts, employee benefit policies, commercial, and other insurance policies
• Prepare financial statement reports for Executive Director and Board of Directors
• Conduct regular account reconciliations
• Coordinate annual audit with external independent accounting agency
• Budget development and management
• Management and reporting for donation, grant, and other fund development activities
• Supervision of in-house account manager/bookkeeper
• Supervision of Account Manager Responsibilities. The Account Manager works under the guidance of the Finance Manager to complete daily book keeping and account management tasks, including day-to-day book keeping, payroll, accounts receivable and payable, and other general financial duties. The Finance Manager is responsible for the supervision of the Account Manager to assure all tasks are completed accurately and within a timely manner. Supervision and Delegation tasks include the following:
• Supervision of Account Manager
• Provide weekly supervisory support to the MFCC Account Manager to assure for their ability to carry out daily book keeping duties that are accurate and in compliance with the complete accounting of MFCC general finances and budget management.
• Delegate responsibilities as appropriate to the MFCC Account Manager to assure daily financial management is completed in a manner that is timely, accurate, and responsive to the needs of the organization.
• Regularly review accounts and tasks completed by the MFCC Account Manager to assure for accuracy and effectiveness in Account Manager's performance of daily accounting.
• Supervision of Daily Accounting Responsibilities:
• Assure the following duties are completed with compliance to current accounting best practice and any external governing local, state, or federal agencies, either directly or through the delegation of specific duties to the MFCC Account Manager:
• Complete and accurate maintenance of the finance and payroll office files.
• Complete and accurate management of all payroll related accounts (payroll, taxes, flex accounts, insurance and other payroll deductions).
• Manage all check issuance for employee purchase requisitions and mileage reimbursements, completed in a manner that is in compliance with the MFCC purchase requisition and reimbursement approved process, including the necessary approval signatures.
• Accurate and complete management of all MFCC finance accounts receivable and accounts payable.
• Timely and correct invoicing and receivables for all contractual fee-for-service agreements including, but not limited to: Howard Center rent, VT Adult Learning rent, Medicaid reimbursable services, State of VT Child Care Subsidy, and Milton Town School district early childhood preschool services.
• Provide the Executive Director and Administrative Assistant with complete and timely notification of all donations so that all donors receive a written acknowledgement of their donation within two weeks of the date of receipt by MFCC.
• Provide receipts and finance related documentation for all donations to MFCC.
• Weekly financial deposits.
• Weekly collection, deposit and recording of child care tuition payments.
• Maintain enrollment and information on all MFCC insurance policies (health, liability, disability, etc.)
• Monthly billing/payment for all child care programs.
• Provide necessary financial correspondence.
• Maintain current staff emergency information and phone tree.
General Confidentiality & Support:
• Assure for the privacy and confidentiality of all MFCC financial information.
• Assure for confidentiality of all MFCC staff and participant records, including all personally identifying information and protected health information.
• Support and promote MFCC program activities and special events.
• Present a professional and family-centered image of MFCC when at public events or special events as a representative of MFCC.
• Provide financial leadership and support to the MFCC Executive Director, MFCC Board of Directors, and MFCC Leadership team as requested.
Requirements
Minimum Qualifications:
• Minimum: Associate's Degree in Accounting or Business,
• 3 yrs. Bookkeeping experience with verified work references
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office (Excel, Microsoft Word)
• Proficiency in the accounting software program Quick Books
• Must be able to complete a criminal background check for eligibility to work with vulnerable populations
Nice To Haves
Knowledge of non-profit accounting and/or business management
Knowledge of VT Child Care Licensing regulations
Knowledge of state and federal grant management/reporting
Knowledge of VT Child Care Financial Assistance Program (CCFAP) subsidy billing for child care tuition
Current child CPR & 1st certification
Knowledge and/or experience with human resource management
Experience in providing supervision
Benefits
Part-time flexible schedule, approximately 12 - 15 hrs/week. Schedule/salary may be negotiable, contingent upon organizational financial constraints and ability of individual to perform required duties to satisfaction within the agreed upon weekly schedule.
Paid time off for sick, vacation, and personal time.
Expected salary:
Location: Milton, VT
Job date: Thu, 08 Sep 2022 06:49:46 GMT
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